You fund payroll on Friday.
You collect on net-45.
Staffing firms operate on the most unforgiving cash flow model in business. We install a financial operating system that protects your spread, forecasts your cash, and turns recruitment volume into actual profit.
Free diagnostic for staffing & recruitment firms doing $1M–$20M in revenue.
Placements keep climbing.
So why is profit shrinking?
You’re placing more people and billing more hours. But your cash flow tells a different story. You fund payroll weekly while clients pay on 30, 45, or 60-day terms. Your spread — the difference between bill rate and fully-loaded cost — is eroding through rate drift, benefits increases, and payroll tax surprises. Margin by client, recruiter, and service line is invisible. You’re growing revenue but not necessarily growing profit. That’s not a growth problem — it’s the same visibility problem we fix in every service business.
We diagnose in order. COGS, S&M, then G&A.
60% gross margin. 15% sales & marketing. 15% overhead. That leaves 30% operating profit. Here’s how we get your staffing firm there.
Recruiter costs, burden rates & sourcing spend.
In staffing, COGS is recruiter compensation, sourcing tools, and the fully-loaded cost of every placement. Before we touch margin, we reconcile your true spread — bill rate minus every burden cost — so every downstream number is accurate.
Know your cost to win a client — by segment.
Target: 15% of revenue on BD and marketing. Most staffing firms overspend because client acquisition cost is never tracked by segment. We break down cost-per-client-win by channel, segment, and service line — so you stop chasing accounts that don’t pay back.
Office costs, ATS stack & overhead that nobody audits.
Target: 15% of revenue on G&A. Staffing overhead is typically office space, ATS/CRM licenses, job board subscriptions, and a growing tool stack nobody reviews. We model cash flow around your payroll cycle and identify the overhead eating your margin.
Staffing entity structure & tax strategy.
Your entity structure determines how much of your spread you actually keep. We optimize S-Corp elections, owner compensation, payroll tax exposure, and workers’ comp classifications — turning improved margins into real after‑tax wealth.
Don’t just take our word for it.
“We grew from zero to $300K MRR with Arron’s leadership.”
“A team we can rely on, with rapid-fire responses and consistent support.”
“He brings creative ideas and valuable insights that have transformed our business.”
From first call to deployed system.
30-Minute Assessment Call
We discuss your current state, your goals, and whether we’re the right fit. No pitch deck — just an honest conversation.
Scale-Ready Assessment
We stress-test your books, margins, cash position, tax strategy, and operational dependency. You get a Scale-Ready Report with green/yellow/red scoring and the top blockers prioritized.
System Installation
Full financial operating system: clean books, engineered margins, deployed tax strategy, live dashboard, and monthly CFO cadence. Typical deployment: 90 days.
The system works. Here’s what it looks like.
Time to full financial system deployment.
Tax liability eliminated through entity restructuring and strategic planning.
Revenue under active management across client engagements.
Three signals your staffing firm has a margin problem.
If any of these hit home, the 60-15-15 diagnostic will show you exactly where the leak is and how to fix it.
Placements are up but you scramble to cover payroll every Friday.
Revenue is growing but cash is always tight. You fund payroll weekly while clients pay on 30–60 day terms. The cash gap widens with every new placement, and your line of credit is maxed. Growth is actually making the problem worse.
You don’t know which recruiters or clients actually make you money.
Your top biller does $1.2M in placements. But after fully-loaded costs, desk fees, and sourcing spend, their margin is 8%. Two of your nine recruiters are below breakeven and you don’t have the data to prove it. Without per-recruiter visibility, you’re subsidizing losses.
Your spread is shrinking but you can’t pinpoint where the margin went.
Bill rates haven’t changed much but profit per placement keeps dropping. Benefits costs crept up. Payroll taxes shifted. Workers’ comp classifications are wrong. The fully-loaded cost nobody tracks is $6/hr higher than you think — across every single placement.
Free for staffing & recruitment firms doing $1M–$20M in revenue.
Common questions.
Everything you need to know about our CFO services for staffing and recruitment firms.
Stop funding growth you can’t measure.
The Scale-Ready Assessment shows you exactly where your staffing firm stands — spread analysis, cash flow scorecard, and a clear picture of what to fix first.
Book Your Scale-Ready AssessmentFree for staffing & recruitment firms doing $1M–$20M in revenue.